|
Management procedure
of purchase
1.
Aim
This
procedure is made to guarantee that Shinano Hong Kong Co.,/Yantian
Shinano Electronic Machinery Factory/Dongguan
Shinano Motor Co., Ltd (hereinafter shortly named SKH/MSY/SKY)
can comply with requirement of quality manual and purchase
the material smoothly and practically, and promote economic
efficiency and promise quality by implementing of this business.
2. Application
This procedure
is applicable for below purchase business of relative
products of SKH/MSY/SKY（See TMB-6 for purchase of CA).
Division
and definition of purchase business as below：
(1)Material
purchase business： purchase of parts, material, accessory
(2)Purchase
business of coordinated products： provide material and manufacture
products according to appointed method (whether provide equipment).
(3)Purchase
business of purchase：package material, machine, equipment,
clamp, measurement equipment, test material, factory consumption,
etc.
(4)Adjust
dealership business：adjust dealership business of measurement
equipment
(5)Deliver
dealership business：delivery, storage of products
(6)Equipment maintenance
and amendment business：maintenance and amendment of equipment
3.
Judgement of supplier
（1）
Judge supplier according to the chart below, but the headquarter
will not be judged.
|
Division of purchase business
|
Select principal
|
Judge principal
|
Judge and select standard
|
Eligible
|
Select chart
|
|
Material purchase
business
|
Adjust director or design director
( only limited to sample or the relative products)
|
Appointer and act person of
director of quality guarantee department or adjust department
( only limited to sample or the relative products)
|
New company
|
Judge through company introduction or
face-to-face talk when can not go to the spot because
it locates overseas;
|
15'
|
chart-2
|
|
Inspect the factory when it locates
nearly;
|
70'
|
chart-1
|
|
Re-judge
|
According to business instructor of
guarantee department or material department
|
70'
|
chart-3
|
|
Purchase business
of coordinated products
|
Act director
|
Director of quality guarantee
department adjust department or act department or other
department
|
New company
|
Judge through company introduction or
face-to-face talk when can not go to the spot because
it locates overseas;
|
15'
|
chart-2
|
|
Inspect the factory when it locates
nearly;
|
70'
|
chart-1
|
|
Re-judge
|
According to business instructor of
guarantee department or material department
|
70'
|
chart-3
|
|
Purchase business
of purchase
|
Director of adjust department or Hong
Kong purchase director
|
Directors of every department
|
|
Judge through company introduction or
face-to-face talk when can not go to the spot because
it locates overseas;
|
12'
|
chart-2
|
|
Re-judge
|
above 3 times ineligible/month
|
|
Adjust dealership
business
|
Directors of quality guarantee
department
|
Director of quality guarantee
department
|
New company
|
Organization, company or government
that can be cast back with national standard
|
12'
|
chart-3
|
|
Re-judge
|
When 3 units of equipment do not work
after inspection. Big problems are found through inspection
or analysis.
|
|
Deliver dealership
business
|
Director of production management
or products management
|
Director of products management
|
New company
|
Judge through company introduction or
face-to-face talk;
|
12'
|
chart-2
|
|
Re-judge
|
Above 3 times quality problems /month
caused by transportation
|
|
Equipment maintenance
and amendment business
|
Director of adjust department
|
Directors of every department
|
New company
|
Judge through company introduction or
face-to-face talk;
|
12'
|
chart-2
|
|
Re-judge
|
above 3 times ineligible/month
|
(2)
Judge principal submit the result to select principal, after
been judged by select principal it is regarded as select supplier.
(3)
The select chart is handed in to Hong Kong purchase department,
which is responsible for registering the result to [select
purchase place list], adding or canceling suppliers at the
end of every month and distributing the amended list to the
relative department. After the list been edited, the select
chart is kept by Hong Kong purchase department as quality
record, but the suppliers which have been appointed by headquarter
are registered in [designated supplier list] which is part
of [select purchase place list].
(4)
Suppliers for material department or purchase products department
are re-judged by adjust department according to the above
chart, and the results are notified to Hong Kong purchase
department and the related department. As for other suppliers
that are required to hand in by adjust department, they should
hand in the utilize result of the former month to Hong Kong
purchase department at the early of every month. After it
has been registered by Hong Kong purchase department, those
suppliers which need to be re-judged have to be hand in to
judge principal for re-judgement.
4．Material
purchase business
4.1
Act department and adjust department should purchase the material
in its work range. Explore and design department can purchase
material for trail products. The procedure is in the business
instruction of explore and design department.
4.2
Choose of supplier Choose appropriate
supplier from [select purchase place list].
4.3
Definite specification The act department
define the specification the products by diagram, specification
detail, the number, type and name of supplier, and hand in
it to suppliers before purchase.
4.4
Order
(1)
Edit purchase plan In order to make sure the quantity
and delivery of material, procedure department and material
department should submit storage plan data to headquarter,
edit purchase plan for auto purchase, As for material that
do not need to be automatically purchased , the principal
can input production quantity of all machines into computer
according to sales plan and storage plan.
(2)
Procedure department and material department set the list,
decide the quantity and time according to delivery time, but
the quantity of undelivered material or electronic part should
be input to computer and let the principal to decide he quantity
and time.
(3)
The principal of procedure department record the number, time
and quantity on the publish.
(4)
The publish (or material delivery publish) will be accounted
after been approved by procedure department director.
(5)
According to the account, print out [endorsement publish control.
After been approved by procedure department director, it is
stored as quality record.
(6)
According to account result interior purchased material, print
out PURCHASE ORDER. After been approved by vice director of
procedure department, it was handed in to purchase department.
(7)
In principle, procedure department (Hong Kong) purchase sector
is responsible for the purchase of the first group products.
Its material is [procedure list] and instruction of issued
by Japan. The purchase condition of purchase sector is recorded
in [replace instruction] and issued to the relative department.
After been approved by principal of Hong Kong purchase sector,
the PURCHASE ORDER is handed in to purchase department. The
purchase business of the first group by P1 principal of SKY
procedure department is the same as purchase and release order
of Hong Kong purchase sector, but at this time P1 is regarded
as procedure LIST. The order should contain the content below:
supplier, products number or name, quantity, unit price, total
price, delivery time, place, order number, issue date, etc.
And when our company or our customers is checking the products
at the supplier, the checking method and release condition
should be recorded on the order.
4.5
Management of delivery
Procedure
department is responsible for delivery management after the
order been released.
4.6
Goods receive, check and acceptance
The
receive, check and acceptance of material are implemented
according to the 10th goods check and [material storage management
procedure](QMB-11).
5.
Purchase business of coordinated products
5.1
Principal department all departments purchase
coordinated products in its range.
5.2
Choose of supplier choose supplier
from [select purchase place list].
5.3
Definite specification The act
department define the specification the products by diagram,
specification detail or instruction, and hand in it to suppliers
before purchase.
5.4
Agreement of quality management Every
act department should definite quality management content
of the related company. And the act department should confirm
the performance of agreement by patrol the factory or ask
the company for the designated report.
5.5
Order
(1)
Every department should write supplier name, products name(and
also type if necessary), unit price, quantity, total amount,
delivery on the purchase order and ask for approve of act
department director. Hand it in to procedure department when
in MSY//SKY, and Hong Kong purchase department when in SKH.
If there is price list or specification, it should be added.
If it needs to be checked by supplier, the check arrangement
and release method should be noticed in purchase document.
(2)
After been approved by procedure department director or Hong
Kong purchase director, it can be released.
(3)
In emergency, after been approved by act director or Hong
Kong purchase director, it can be purchased without purchase
order. But act department should release purchase dealership
letter soon after the purchase, and remark "been purchased"
on delivery item to show that it is purchased product.
5.6
Receive, check and acceptance of goods
The
act department should check that whether the goods is accord
with the order, and automatically protect the products and
ask quality guarantee department to check. If there is any
ineligible products are founded in receive, check and acceptance
of goods, it should be reported to director of every department
and deal with it accordingly.
6.
Purchase business of purchase
6.1
Clarify of specification If it needs drawing,
specification, supplier number, type or name to clarify the
products, it needs to be handed in to suppliers before make
order.
6.2
Choose of supplier Choose supplier from
[select purchase place list]. If in emergency and when
not use the products of this supplier, the quality of this
products will be effected, or the act department director
consider that it need to be purchased off the list, then this
if permitted.
6.3
Order Accord with Item 5.5.
6.4
Receive, check and acceptance of goods
(1)
Every sectors of procedure department or purchase department
check the name, products number, deliver quantity according
to goods deliver document. If there is no problem, sign or
sample on the [purchase requirement], and hand in to act department
together with products.
(2)
The act department should check that whether
the goods is accord with the order, after act director
has signed or sampled on "storage principal" of
requirement, when in MSY//SKY, it handed in to plan management
department, when in SKH, it handed in to management
department.
(3)If
there is any ineligible products are founded in receive, check
and acceptance of goods, it should be reported to director
of every department and deal with it accordingly.
7.
Dealership business
Accord
with [measurement equipment management
procedure](QMB-10), but dealership procedure should accord
with item 5.5.
8.
Deliver dealership business
Accord
with [deliver management procedure](QMB-12)
9.
Equipment maintenance / amendment dealership business accord
with item 6, but the responsibility of receive, check and
acceptance of goods should be given to all act department.
10.
Storage check
10.1
Applicable for storage check of assembly products and coordinated
products.
10.2
Division Management check 1：applicable for material
purchased from headquarter. Management check 2： applicable
for material and coordinated products that need management
check by material and quality guarantee department.
Management check 3： applicable for specified norm of instruction
of QP, regard that suppliers can sufficiently guarantee the
quality of material. Selective check: in principle, it is
applicable for other material. Even it is the above mentioned
material, it need selected check according to quality condition.
Total check: applicable for material or other coordinated
products that have problems.
10.3
Management check 1 material management department confirm
that whether the name and quantity of subpena accord
with record of right invoice and confirm packing condition.
If there is no problem, then it is eligible; when there is
problem, it should be reported to director
of every department and deal with it accordingly.
10.4
Management check 2 quality guarantee department confirm
that whether the name and quantity of subpena accord
with record of right invoice and confirm packing condition.
If there is no problem, then it is eligible and stamp [Management
check] on the package; when there is problem, it
should be reported to director of every department and deal
with it accordingly.
10.5
Management check 3 See detailed information on business
instruction of quality guarantee department.
10.6
Selective check： the act department of selective check is
quality guarantee department, application department hand
in check requirement to QP.
10.6.1
Formation of check group In principle,
the delivery amount of every subpena is a check group. But
the same catalogue in the same delivery day can be regarded
as one group.
10.6.2
Check content and method edit check norm before. Set
limit sample if necessary. Outlook check, dimension and function
check is performed separately. Detailed information about
check content and method see business instruction.
10.6.3
Record of check result and purchased product check result
are recorded on purchased product check list and approved
by principal. Use [PURCHASE ORDER] to contact applied department
with check result. And mark eligible or ineligible on the
product according to [mark management procedure].
10.6.4
Deal of ineligible product When the product was
checked to be ineligible, quality guarantee department contact
with principal of purchase business and entrust them to deal
with it. See business instruction for detailed information.
In order to eliminate the reason of ineligible products, quality
guarantee department should hand in problem contact letter
if necessary and let it implement rectify method.
10.6.5
Use of check result
（1）
According to check result and other quality information, the
check can change from selective check to management check
3 or from management check to selective check. Detailed information
see business instruction of quality guarantee department.
（2）
Quality guarantee department register the check result of
the first half year in the early year. Decide the check object
and key check item and edit check plan of the year. In order
to promote quality of the products supplied, it should
be checked in plan.
10.6.6
Products that should be used before the judgement of eligible
or ineligible are named "emergency products", it
can be used in the below procedure
（1）
Departments who need to use "emergency products" (hereinafter
called application department）hand in application letter to
quality guarantee department.
（2）
After been approved by principal of quality guarantee department,
the application department can use the material mentioned
in emergency letter. But in order to make sure quantity of
the products that have been used in check of ineligible products,
it should be distinguished. Detailed information see business
instruction of quality guarantee department.
（3）
When it checked to be ineligible, the principal of quality
guarantee department implement appropriate solution. When
it checked to be eligible, the principal of the check in the
quality guarantee department instantly transmit the result
to application department which is responsible for cancel
of "emergency product" mark.
10.6.7
Judgement of warehouse products
According to the requirement of [management procedure of warehouse
products]（QMB-11）, when the products need to be re-judged,
quality guarantee department check the products in normal
selective check.
10.7
Total check：
According
to judgement of QP when the element or the coordinated products
have any problems, it need total check if necessary. The procedure
see selective check 10.6.2-10.6.7
10.8
Attachment
（1）
The check of trail products and those have not issued drawings
will be checked according to instruction.
（2）
As for single unit material and those have difficulty in check
and judge, it can use the relative character of semi finished
product or finished product.
（3）
Check of the products provide by customers for free will be
checked in normal procedure in principle. If there is agreement
with customers, then implement the agreement. When it checked
out to be ineligible, implement [order receive management
procedure]. （QMB--20）
11.
Supervision data, application and solvent of purchase process
（1）
Purchase process supervise eligible rate, customers rebound
rate, customers complaint rate, delivery abidance rate of
which material department takes on delivery and QP takes on
others.
（2）
Give those date to relative departments and implement in quality
improvement activity.
12.
Chick of supplier
When
ineligible problem or big problem frequently happened, check
the supplier according to act director. On the other hand,
the coordinated supplier should be check once/year.
13.
Storage of record
Store
the purchase record in relative procedure department. Record
of products check stored in substitute product guarantee department.
14.
Implement department
Implement
department of this stipulation is ISO
business bureau, but the amendment solution is issued by procedure
department in principal.
15.Attachment
Chart
of procedure department judgement and choose chart of new
supplier [MSYIJ01001-]
choose
chart of new supplier [MSYIJ01002-]
choose
chart of new supplier [MSYIJ01003-]
Re-judge
chart of new supplier [MSYIJ02014-]
Management
procedure of purchase procedure
|
Rev
|
Amend date
|
Amend content
|
|
17
|
Feb 23, 2000
|
Pg 1 Rev.17, amend date and
implement date changed；Pg 2 Item 3(1) changed；Pg 3 Item
4.1 、4.4 changed；Pg 4 Item 4.4(2), 5.1、5.4 changed；Pg
6 Rev.17 changed. |
|
18
|
Feb 21, 2001
|
Pg 1 Rev.amend date and implement
date changed；Because organization and re-judge norm have
been changed, item 3、4、5、6 changed；format of accessory |
|
19
|
Aug 31, 2001
|
Pg 1 Rev.amend date and implement
date changed；Change Pg 4 item 4.4(2) and item 5.5. |
|
20
|
Jun 20, 2002
|
Change Pg 1 Rev.amend date,
implement date and page；material department and purchase
department unit to procedure department, change the content
of every page and chart-3 |
|
21
|
Nov 1, 2002
|
Pg 1 Rev.amend date and implement date changed；Change
Pg 2 item 3（1）, Pg 6 item 12; change content of attachment
SKGIJ01001-; add attachmentSKGIJ02014-。 |
|
22
|
May 20, 2003
|
Change of ISO9001:2000 version,
add the content of original 94 version "purchase
products check procedure" |
|
23
|
Aug 15, 2003
|
Pg 1 Rev.amend date and implement
date changed；Change content of Pg 2,3, eliminate MSYIJ02002.
Change content of MSYIJ01003-、MSYIJ02014 |
Choose
chart of new supplier
|
Division of purchase product
|
Material
|
Catalogue
|
|
| Judge date |
|
Company name |
Chinese |
|
| Address |
|
English |
|
1.Judge
item
|
Judge item
|
Quality
|
Price
|
Delivery
|
Quality principle
|
Equipment(production, check)
|
Total
|
|
Full mark
|
35
|
15
|
15
|
15
|
20
|
|
|
Score
|
|
|
|
|
|
|
| ISO-9000 certificate |
have |
not |
those who have ISO-9000 certificate, can be marked with
highest grade in the item with * |
| ISO-14001 certificate |
have |
not |
those who have ISO-14001 certificate, can be add 5 score
in total |
2.
Suggestion
| Judger suggestion |
|
Stamp
|
| Principal suggestion of quality check |
|
Stamp
|
| Chooser suggestion |
Choose Yes·No
|
Stamp |
3.Choose
:
Above
70 score is eligible, choose the supplier in consideration
of the suggestion of judger and quality check principal. The
score of quality related item should not be less than 25.
choose
chart of new supplier
I
. Quality judgement according to supplier workshop (project)
check chart. The judge method as below: the result=（judge
score
/400）×35（such as ： when judge score is 300, then the result
is 300/400×35=26）
Ⅱ.
Price
| The lowest quoted price in new products of the field |
15
|
| The mediate quoted price in new products of the field |
10
|
| The highest quoted price in new products of the field |
5
|
Ⅲ.
Consignment
|
Production system
|
produce and guarantee warehouse |
5
|
| produce after receiving order |
3
|
|
Emergency corresponding
|
corresponding in emergency |
5
|
| not corresponding in emergency |
3
|
|
Flexibility
|
accept change of order（add and reduce） |
5
|
| not accept change of order（add and
reduce） |
3
|
IV.
Quality principle
|
Content of quality principle
|
definite quality principle and promote it in various
method to let staff know |
8
|
| have quality principle but not specific
and have not been numberized |
5
|
| do not have quality principle |
2
|
|
Implement of quality principle
|
Clear organization structure and equipped with high
quality specialists |
7
|
| Have organization structure
but do not have sufficient elite (such as too many pluralism
person） |
5
|
| Do not have clear organization
structure and sufficient meddle or high quality elite |
2
|
V.
Equipment (production, measurement)
|
Judge item
|
Content
|
Grade
|
Judge norm
|
Score
|
Remark
|
|
Sufficient level of production technician
|
Judge the project design ability,
equipment choose ability,working condition method setting
ability and necessary personal
|
10
|
Have specialists to promote technical
level and make sure aim of improvement activity and
promote the activity
|
|
|
|
7
|
Have production technology organization,
but for part time.
|
|
|
4
|
Do not have production organization,
production according to business level
|
|
|
Production ability of mode and clamp
|
Judge preparation ability of mode
and clamp
|
5
|
Have design and production department.
Above 50% are made by its own.
|
|
|
|
4
|
Design and production in the company,
but do not have preparation ability.
|
|
|
|
2
|
Totally depend on outer ability.
|
|
|
|
Enrich ability of equipment
|
Judge the quality and quantity of
production equipment and check equipment
|
5
|
Above 50% of the products are processed
in the company, and have equipment that can promise
accuracy of equipment.
|
|
|
|
4
|
Above 30% percent of the products
are processed in the company, and have equipment that
can promise accuracy of equipment.
|
|
|
|
2
|
Less than 30% of the products are
processed in the company.
|
|
|
choose
chart of new supplier
|
Category of purchase products
|
Material, coordinated products, purchase
products, adjust, delivery, equipment maintenance and
amendment
|
Regimenttation：new judgement, re-judgement
|
| Judge date |
Year Month Date
|
Company name
|
|
1．Judge
item
|
Judge item
|
Score
|
Note
|
|
|
5
|
4
|
3
|
2
|
1
|
|
|
Quality
|
Good |
|
|
|
|
|
Bad
|
|
|
Price
|
Low
|
|
|
|
|
|
High
|
|
|
Delivery
|
Observe
|
|
|
|
|
|
Not observe
|
|
|
Corresponding
|
Quick, good
|
|
|
|
|
|
Slow, bad
|
|
|
Total：
|
Judge
norm
|
Score
|
Quality
|
Price |
Delivery
|
Corresponding
|
|
5'
|
Customer return products rate below
50ppm
|
The lowest of the field
|
delivery time obedience rate above
98%,
can corresponding in delivery time
|
Actively cooperate no matter what
|
|
4'
|
Customer return products rate below
100ppm
|
The lowest of the field
|
delivery time obedience rate above
95%，can actively corresponding in delivery time
|
relatively active
|
|
3'
|
Customer return products rate below
200ppm
|
The mediate of the field
|
delivery time obedience rate above
95%，ordinary short delivery time
|
can corresponding in
urgent
|
|
2'
|
Customer return products rate below
500ppm
|
The mediate per-higher of the field
|
delivery time obedience rate above
85%，can not implement short delivery
|
snub attitude
|
|
1'
|
Customer return products rate below
500ppm
|
The highest of the field
|
delivery time obedience rate below
85%，can not implement short delivery
|
not corresponding
|
2．Suggestion：
| Judger suggestion |
|
Stamp
|
| Principal suggestion of quality check |
|
Stamp
|
| Chooser suggestion |
Choose result yes·no
|
Stamp
|
Judge
norm：above 12'is eligible, choose
according to suggestion of judger and quality check principal.
Note: this chart is not applicable for material, re-judge of
coordinated products supplier.
Re-judge
chart of supplier
Application
department （in principle it is issued
by material department, purchase department or products guarantee
department, when it is coordinated products the chart can also
be issued by its act department）
●
Re-judge object （record in application department）
●
Applied reason Mark on the corresponding
item"○", when approved by application department turn
to procedure department 1. about quality 2. about delivery
3． Other reason
●
Acceptance of procedure department principle (mark on the
corresponding item "○"）
| Accept new judgement |
|
|
| Not accept new judgement |
reason |
|
Procedure department store the original parts, in re-judgement,
effect the result and then store. Distribute the copies to application
department. When it accept re-judgement,
procedure department and quality guarantee department (only
quality problem can be solely checked by quality guarantee department)
organize re-judgement and make the result.
● Re-judgement（can be judged at the spot
and can be judged according to the situation, the quality can
be checked in "supplier factory (project).)
| Item |
Content
|
Total
|
Mark
|
Result
|
|
Quality
|
35
|
|
|
|
|
Delivery
|
35
|
|
|
|
|
Others
|
30
|
|
|
|
|
Total
|
100
|
|
|
|
In principle, it is eligible when total mark is above 70 and
quality item above 25, or it is ineligible.
●
Deal with judge result（procedure principal）（mark on the corresponding
item ○）
|
Solve method
|
Choose
|
Remark
|
Stamp of principal
|
|
Not issue new product
|
|
|
|
|
Impulsive improvement, implement instruction
|
|
|
|
Turn to other company
|
|
|
●Original
paper is stored by procedure department and send the copies
to Hong Kong purchase department and application department.
|
